Thomas Muir

100 - 102 Crowhill Road Bishopbriggs Glasgow G64 1RP

of Huntershill (1765 – 1799)

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Privacy Policy

1.  Introduction

The Friends of Thomas Muir constitution objectives include:

To advance the education of the public in Scotland and the wider world about the life of Thomas Muir, ‘Father of Scottish Democracy’.  To further this interest through the creation and development of activities and initiatives pursuant with the advancement of citizenship and community development, advancement of the arts, heritage culture or science.  The provision of recreational facilities by providing a community cultural arts festival weekend with the object of improving the conditions of life of the general public at large.

Friends of Thomas Muir is the nation's only organisation exclusively dedicated to the long-term support, development and promotion of Thomas Muir.  We work actively and creatively with a wide range of schools, universities, local history groups, community groups, local & national authorities, connecting them with audiences and organisations, for the ultimate enrichment, education and enjoyment of the people of Scotland and beyond.

As a member of the public, student, local historian, teacher, professor or an artist, we are committed to keeping your data secure.  We will use it only in ways which meet your needs and allow us to provide efficient and effective communications with regards to events, programmes and services.

In preparation for the changes to the General Data Protection Regulation (GDPR), we have updated our privacy policy to explain why we collect your personal data and how we use it

If you would like more information about GDPR, you can visit the Information Commissioner's Office website at www.ico.org.uk

1.2       About us

Your personal data (any information which identifies you, or which can be identified as relating to you personally) will be collected and used by Friends of Thomas Muir, a charity registered in Scotland with the charity registration number SCO 41688.  We are based at 102 Crowhill Road, Bishopbriggs, Glasgow, G64 1RP.  You can call us on 0141 772 7745 or email us on info@thomasmuir.co.uk

2.  The data we collect and how we use it

We will only collect data which is necessary for us to provide you with the best communications, events, membership and services.  There are two ways in which we do this: when you sign up to receive information from us, and/or when you apply to become a member.

2.1      Signing up to receive information from us

When you submit your data (email only or name, email address and postcode):

Through the Subscribe Form on our website

When you 'opt-in' to receive information

we will use this data to send you:

-      Enewsletter & Updates

-      Events

-      Opportunities

We use an email provider, Mailchimp, to store your data and to deliver our Newsletter & Updates, and regular Events and Opportunities.

For more information, please see Mailchimp's Privacy Policy.

2.2      Signing up as a member and receive information from us

When you submit your data (email only or name, email address and postcode):

Through the Membership Subscribe Form on our website

(and you choose to 'opt-in' to receive information)

we will use this data to send you:

-      FOTM AGM and other business news and information

-      Member only News and Earlybird event info

-      Enewsletter & Updates

-      Events

-      Opportunities

We use an email provider, Mailchimp, to store your data and to deliver our Newsletter & Updates, and regular Events and Opportunities.

For more information, please see Mailchimp's Privacy Policy.

Mailchimp's Privacy Policy - https://mailchimp.com/legal/privacy/

3.  Website

We use Google Analytics to collect information on web browsing.  Google Analytics uses cookies to tell us details such as number of visits, length of visit, search engine used etc.  A cookie is a term for a packet of data that a computer receives, then send back without changing or altering it.

All of the information that is collected is anonymised and cannot be used to identify you.

Our website contains hyperlinks to many other websites.  We are not responsible for the content or functionality of any of those external websites (but please do let us know if you have any concerns about the websites we have linked to, by emailing info@thomasmuir.co.uk).

4.  Sharing data

We will never sell your personal data or share it for marketing purposes.

We will not share your personal data with other organisations.

We use specialist providers such as Mailchimp and Eventbrite to deliver our Events and Services and to send you the information you have 'opted-in' to receive.  Your data will be held with them as long as necessary to efficiently undertake the administration and communication required.

5.  How we store and protect your data

5.1    Storage

We use the email provider, Mailchimp, to store your data and to deliver our monthly Enewsletter, Events and Opportunities, according to the preferences you have 'opted-in' to receive.  This will be held by Mailchimp until you unsubscribe.

The following link takes you to Mailchimp's Privacy Policy - https://mailchimp.com/legal/privacy/

Eventbrite Privacy Policy - https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB

The data will subsequently be transferred onto Friends of Thomas Muirs secure servers and Dropbox.

Dropbox Privacy Policy - https://aem.dropbox.com/cms/content/dam/dropbox/www/en-us/security/privacy_data_protection_whitepaper.pdf

Friends of Thomas Muir is based in Scotland and we store our data within the European Union.  Some organisations which provide services to us may transfer personal data outside of the European Economic Area, but we will only allow them to do this if your data is adequately protected.  Mailchimp and Eventbrite are all signed up to the EU-US Privacy Shield.

5.2    Protection

We use a variety of physical and technical measures to keep your data safe and prevent unauthorised access to, or use or disclosure of your personal information.

Electronic data and databases are stored on secure computer systems and we control who has access to information (using both physical and electronic means).

Unfortunately, no company or service can guarantee complete security.  Unauthorised entry or use, hardware or software failure and other factors may compromise the security of user information at any time.

Only nominated members of the Friends of Thomas Muir have access to our servers which are password protected, changed regularly and changed once a member leaves the organisation.  Those who have access to data receive data protection training and we have a set of data protection procedures which members are required to follow when handling personal data.

6.  Analysis of your data

We carry out research and analysis on our databases (held on Mailchimp, Friends of Thomas Muir secure servers and Dropbox) to determine the success of our Programmes and Services in reaching those with an interest in applying to or using them.  This allows us to better understand behaviour and responses and to identify patterns and trends, particularly the geographical location of applicants and those who use our Services.  This helps inform our approach towards our communications, how accessible our Programmes and Services are, and makes FOTM a more efficient and effective organisation.  Understanding our applicants and the users of our Services helps us provide a better experience.

We gather statistics around email opening and clicks using industry standard technologies to help us to monitor and improve these communications.

Any analysis we undertake or report on will never identify you as an individual.

7.  Your privacy rights under General Data Protection Regulation (GDPR)

We want to ensure that you remain in control of your personal data.  Part of this is making sure you understand your legal rights, which are as follows:

The right to confirmation as to whether or not we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as a subject access request)

The right to have your data erased (although this will not apply where it is necessary for us to continue to use the data for a lawful reason)

The right to have inaccurate data corrected

The right to object to your data being used for marketing or profiling

If you have any questions about this policy or about your personal data, or would like to access your information, please email info@thomasmuir.co.uk or write to the Secretary of the Friends of Thomas Muir, 102 Crowhill Road, Bishopbriggs, G64 1RP.

8.  Complaints

We hope that you never will have any concerns about FOTM collection and use of your personal data.  However, if you have any complaints about an issue concerning your data protection and privacy rights, please email info@thomasmuir.co.uk or write to the Secretary of the Friends of Thomas Muir, 102 Crowhill Road, Bishopbriggs, G64 1RP.

If you are not happy with our response, or you believe that your data protecton or privacy rights have been infringed, you can report a concern with the UK Information Commissioner's Office which regulates and enforces data protection legislation in the UK.

Details of how to do this can be found on their website or you can contact the Information Commissioner's Office through a web form or telephone 0303 123 1113.

9.  Changes to our privacy policy

We will review this policy on a regular basis to keep it up to date and ensure it still accurately states how and why we collect and store your data.  The current version of our Privacy Policy will always be posted on our website.

This Privacy Policy was last updated on 17.05.2018